Each team must create and maintain a secure, up-to-date project web site
and project document drive. You are free to pick graphics and style
which you feel best reflects the spirit of the project, while
maintaining the appropriate level of professionalism. The site and drive
be accessible to team members and to other course faculty on an
as-needed basis. The site and drive must be created using UMN Google
apps per the specifications below.
How to Create Your Project Web Site
- Log into Google Sites using your @umn email account. All sites *must* be created using your UMN Google account.
- Create a new site.
- Site settings:
Template: Blank (although other templates can be used if the required content can be accommodated)
, where "XX
" is the year (e.g. 16 for projects starting in Fall 2016) and "keyword
" is the one word, lowercase key for the project. If you don't know your project keyword, contact the course webmaster.
Location: Leave as the default, which is the site name
Theme: Your choice
Email the web address to the course webmaster.
Adding Content to Your Web Site
- On the home page and on all other pages, under page settings disable "Allow attachments" and "Allow comments"
- On the home page, write a concise description of the project. No more than 50 words. Add an appropriate image. Name the project sponsor.
- One the home page add the client company logo and the UMN logo to communicate that this is a joint project.
- (Optional) To the site sidebar add a Countdown Box and set it for days to the last class day in Spring Semester (look it up, typically second week of May.)
- Create a new top-level page named "Team." On this page, create a table with one cell per team member. In the cell include a photo (good quality head shot), name, cell number, and email of the team member. Link the name to a PDF of the student's resume. Below the table include the name, title, company, telephone and email of the main company contact. Below this include the name, title, telephone and email of the main faculty advisor.
- Create a new top-level page named "Calendar." Create a new public Google Calendar for use by the project. Insert this calendar onto the site Calendar page. The calendar should include all assignment and project task due dates and all meeting times and locations. Update the calendar regularly throughout the semester.
- Create a new top-level page named "Documents." On this page insert a link to the top level folder of the project Google Drive (see below).
- Create any other page you think might be useful, keeping in mind that project documents are stored in the team Google Drive folder.
Creating Your Project Drive
- At the end of the course, you will need to hand off to your company contact all of the files pertaining to your project. Discuss with your faculty coach and your company contact the best method (Dropbox, Google Drive, Box, etc) for storing these files. Be aware that Google Drive folders created by @umn accounts can not have ownership transferred to people who do not have @umn accounts. If you choose to use Google Drive, it may be best if your company contact creates the folder and shares it with your team.
- Under the top-level folder, create these folders:
- Final Documents (for the as-delivered versions of course assignments and company assignments)
- Working Documents (for draft versions of documents)
- Resource Documents (materials you collect throughout the project)
- Project Plan (contains the up-to-date project plan)
- Expenses (a folder with a Google Doc Spreadsheet keeping a running total of expenses)
- Any other folders you think may be useful for storing project information.
Sharing Your Site and Drive
Set the sharing settings of your Google Site and your Project Drive so that they are private. Share the site and drive with the student members of the team (edit access), the course faculty (view access) and the company rep (view access). On an as-needed basis add others to the view access list, keeping in mind that any non-company people must have signed the course confidentiality agreement.
Maintaining Your Site and Drive
Regularly update the calendar with assignment and project due dates and all meeting times and locations.
When delivered, post final versions of course assignments to the Project Drive